Event Notice of Intent

Planning an event can be a rewarding experience, however one that requires a lot of time and hard work. There are many things that Council must consider when giving approval for events, including public safety and ensuring minimal disruption to others, so we do need to find out more from you before approving an event.  

Things that may need to be considered include:

  • Council services eg power, amenities, waste
  • Full or partial closure of a road/s
  • Erection of temporary structures or amusements
  • Selling food
  • Serving alcohol
  • Erection of flags or banners
  • Holding a fireworks display
  • Insurances
  • Risk Assessments

Notice of Intention to Organise an Event

To ensure we can offer the best support and advice to assist you in running your event/activity please submit the below SVC EVENT NOTIFICATION FORM

Council staff will use the information you provide to determine whether a Development Application and/or other approvals may be necessary. This may also include approvals to be obtained from agencies other than Council.

TIMEFRAMES

  • Development Applications – Minimum 6 weeks notice from event start date
  • Event Sponsorship Applications – Minimum 24 weeks notice from event start date
  • Facility/Park Bookings – Minimum 6 weeks notice from event start date
  • Traffic Management – Minimum 16 weeks notice from event start date
  • Waste Services – Minimum 4 weeks notice from event start date

Applications lodged outside the timeframes outlined above will not be able to be processed, except in exceptional circumstances. 

SVC EVENT NOTIFICATION FORM
EVENT INFORMATION
ORGANISER INFORMATION
Organisation Status * (required)




MARKETING DETAILS
MANAGEMENT AND OPERATIONS
Event Management Plan - Have you completed an event management plan for your Event/Activity? * (required)

Risk Assessment - Have you completed a risk assessment for your Event/Activity? * (required)

Site Plan - Do you have site plan? * (required)

Event Schedule - Have you developed an event/activity schedule, including set-up and pack-down? * (required)

Event Budget - Have you developed a budget for your event? * (required)

Traffic Management - Will your event/activity require traffic management due to road closures or impact on usual traffic movements * (required)


Waste Services - Will you require additional bins and waste services? * (required)

Insurance - Do you have a Public Liability Insurance Certificate of Currency (min $20M coverage) * (required)

COVIDsafe - Have you completed a COVID Safe Plan? * (required)

EVENT ELEMENTS
Accessibility - Will there be provisions for people with accessibility requirements? * (required)

Alcohol - Will there be alcohol served at your Event/Activity? * (required)


Amplified Sound - Will your event have music, bands, speeches etc? * (required)

Amusement Devices - Will there be amusements like Jumping Castle, Rides etc? * (required)

Animals - Will there be animals involved in your event? * (required)

Drinking Water - Will you have drinking water stations at your event? * (required)

Electricity - Will you be using power supply? Please note all electrical equipment must be tested and tagged. * (required)



Emergency Assembly Areas & Evacuation Procedure - Will you have Emergency Assembly Areas & an Evacuation Procedure? * (required)

Fire Safety - Will you have fire safety equipment and/or personnel at the event? * (required)

Fireworks - Will you be hosting fireworks? * (required)

First Aid - Will you have first aid and/or medical response at your event? * (required)

Security - Will you have security on site for your event? * (required)

Stalls - Will there be food and/or market stalls at your Event/Activity? * (required)

Structures Installed - Will there be structures setup for the event (stages, tents, marquees etc)? * (required)


Toilets - Will you have sufficient numbers of toilets for your event? * (required)


Volunteers - Will you have volunteers assisting? * (required)

Welcome/Acknowledgement of Country - Will the event have a Welcome to Country event or an Acknowledgement of Country? * (required)

Information collected here is governed by SVC's Privacy Statement
I have read and agreed to Council's Privacy Statement * (required)

 

SVC Privacy Statement - Council values your privacy, click here to read more

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